Documents are defined as unbound printed paper, ie. letters, reports, proposals, or similar paper based articles, but excludes magazines, brochures, photographs, etc. - for international import or export.
Non Documents are defined as anything other than documents, ie: documents with photographs, magazines, x-rays, brochures, advertising material, samples, videos, spares, etc. for international import or export.
These consignments will require customs documentation (please see customs documentation requirements) and are subject to customs formalities. An additional transit time of 1 - 2 days may apply due to customs clearance procedures at destination.
Proforma Invoice / Customs Declaration Form
Proforma Invoice / Customs Declaration Form is required for international shipments that are not being sold, usually for samples or gifts. The Pro forma invoice/Customs Declaration form must state the description, and show a customs value for clearing purposes.
If used for personal effects, a full inventory of the contents must accompany the Pro Forma invoice.
A Commercial Invoice is required for international export shipments that are being sold. The Commercial invoice must state the full description and value of the goods
A Tax Invoice is required for international cross border shipments that are being sold, and the final destination is:- Botswana, Lesotho, Namibia and Swaziland. The Tax invoice must state the full description and value of the goods.
In addition, it must show the shipper and consignee’s VAT registration number and the VAT value.
ICExpress must be advised timeously of any goods that are being exported temporarily, and which will subsequently be returned to South Africa, e.g: goods being sent out of the country for repairs or maintenance or for demonstration purposes, and will be returned.
If ICExpress is notified timeously prior to export, the necessary documentation will be completed and the goods will not attract customs duty and VAT when it is re-imported. A surcharge will be applicable for this additional service.